Programme Week Commencing 8th March[youtube=http://www.youtube.com/watch?v=6yhcsPnVeuw&w=420&h=315]
This is our first eClub Open Meeting, bringing forward for discussion items that all members may have views on or want to help with. Please join in by commenting below.
1. Charter Event
2. eClub Membership
3. eClub Public Relations
4. Service Projects – Festival of Rotary
5. eClub Administration – Bank Account/Website
6. General Update
7. Other Matters
Item 1 – Charter Event
We would like this to take part in early May, it is a celebration of our eClub formally joining the family of Rotary International (our actual Charter Date will be the 8th February 2012). At the Event the District Governor will present us with our certificate of Charter and say a few words and other formal things will happen. The general feeling from the District is we ought to have a very formal dinner, however on chatting to members in the eClub there is a view that a more informal lunchtime affair should be organised that the whole family might attend.
What are your views? Would a weekday evening event be your preference or a Saturday/Sunday Lunchtime with the family?
Ideas of location would be good, for example Painswick Rococo Garden or the Cotswold Wildlife Park or Park Hotel, Falfield, so have you any ideas that might fit the bill? Wherever we hold it, whether formally or informally, we will need a private room to have a sit down meal or buffet, so places like MacDaonalds are out.
Who would like to help organise this important event?
Item 2 – eClub Membership
Even though we reached our target number of 25 members to hold our Inaugural Meeting, actually we went ahead with 27 members, but it’s important we continue to promote the eClub and try to get further members to join. As you are aware we are currently running a promotion whereby people join as a provisional member on a two month free trial basis, so they can see how the eClub operates and get to know us and we can get to know them. Since the Inaugural Meeting we have welcomed as provisional members Karen and Barbara, this week we welcome Sue Webb and there are two other partners of members in the pipeline.
So can we encourage all of you to help us continue to recruit new members. How did you get on with our challenge on Rotary’s Birthday, when we asked everyone to speak to someone for 5 minutes about Rotary. Who did it? What was the reaction?
We’ve now produced a new application for membership form, which can also be incorporated it into our leaflets, would any of you like some membership leaflets? We also thought about producing some postcard recruitment flyers that could be left around in shops or surgeries, what do people think?
Finally how is the mentoring going? Are you asking your mentors questions about Rotary so you can learn more about how Rotary operates locally, maybe you could write your questions in the activity part of the website so that all members could see the reply from any of the mentors.
Has anyone else a general question or comment about membership?
Item 3 – eClub Public Relations
Last week Katharine went on Stroud FM to tell people about the eClub, we do need to do this more across the District. Are you willing to help if we can get openings in your area, either with the paper or radio?
Heather has offered to be the Social Network Coordinator for the eClub, she has already taken over the Twitter account and Linked In, can any of you help? If so please let Heather know. You could help by thinking up messages we ought to put out on these networks.
Let’s have a harvest of ideas of how we can increase our Public Relations: Do we need posters? Would people like sweatshirts? Ideas please.
What messages do we want to give out and how are we going to promote ourselves at the District Conference and the Festival of Rotary or even at other events?
Item 4 – Service Projects
Yzanne is still looking for support with the Festival of Rotary in Bristol on Sunday 22nd April: can you help with the face painting?, how are plans going with organising the Virtual Pet Show (the Secretary wants to offer some suggestions about entry)? etc. Let Yzanne know if you can help with the Festival just for a few hours on the 22nd April. Apart from what we are doing at the Festival to promote our eClub, it will be a great event for you to attend with all the family to see Rotary at its best and learn more about what happens in District 1100.
Can you help sell Ducks for the Rotary Club of Swindon Old Town, for their Duck Race? For every £1 Duck we sell, our eClub gets 50p a Quacking Opportunity. Let Debbie know how many Ducks you will try to sell.
Don’t forget our collection of Mobile Phones, contact Dave if you can help.
Becca is organising collecting old tools for the Tools for Self Reliance Charity, these are refurbished and sent to third world countries, contact Becca for more information.
Please get back to Yzanne if you have ideas or questions about Service Projects.
Item 5 – eClub Administration
Hoorah the Bank Account is now open at the HSBC Bank, we will shortly have set up the Pay Pal on the website. You will also be aware from previous notices that Heather and her husband Kevin (who is going to join) have become our Webmasters. Currently they are working on revamping the website, but this weekend will have our email system up and running. If eClub Officers need an email address or you’d like a specific email for a project, please let the Secretary know.
We will also be shortly sending you information about the compilation of our eClub Directory and what we will ask to be included in the District 1100 Directory, please reply to these emails promptly to enable this work to be completed quickly.
We are also looking for a couple of volunteers to be the weekly programme coordinators, the emphasis is on coordination, as each Forum with be asked to provide speakers/ideas for programmes, please contact the Secretary if you are willing to help.
Item 6 – General Update
Don’t forget there is another District 1100 Mini Convention on Wednesday 21st March at the Thistle Hotel, Cheltenham – Golden Valley roundabout on A40, The President will be attending and he would welcome others to attend with him. (Dave Brown our Health & Safety Officer is attending a pre meeting as well).
On Tuesday 3rd April, President Tim is speaking at Cheltenham Sunrise Breakfast Club about the eClub, again if anyone would like to go with him, please let him know.
District 1100 Assembly – This will be on 28th April, at The Chase Hotel, Brockworth, GL3 4PB, commencing 8.45 for 9.15 am and finishing at 1.00 pm. it would be good if as many Officers of the eClub and members can attend this, as it gives a good opportunity to learn about next year’s Rotary theme and how the District Team can support Clubs in their Rotary. Please let the Secretary know if you can go.
Item 7 – Other Matters
If you have other things you’d like discussed please add them in the comment boxes below, so we can ensure members get to see them and can discuss.
As you can see our District 1100 eClub is moving forward and with your comments, ideas and offers of help, this will continue to help us build our foundations.